Beth Israel Deaconess Medical Center

Revised
PETTY CASH POLICY

Effective February 10, 2000


Purpose and Scope
The purpose of this policy is to ensure that requests for reimbursement of business expenses through petty cash follow defined guidelines.

The Petty Cash Policy encompasses all petty cash transactions for Operating and Research Accounts.

Policy
Petty Cash transactions will be processed according to the following guidelines:

Dollar Amounts:

 A business expense of $50 or less may be reimbursed through Petty Cash. Any business expenses subject to other policies, such as the Travel and Business Expense Policy, are not reimbursable through Petty Cash.
Petty Cash Voucher:

 A Petty Cash Voucher needs to be completed in its entirety to be processed. The business purpose of the request should be explained on the Petty Cash Voucher.

Multiple Petty Cash Vouchers for the same business expense will not be processed.

A Petty Cash Voucher should be submitted within 30 days of incurring the business expense.

Documentation:

 Supporting documentation in the form of original receipts should be attached to the Petty Cash Voucher. Receipts should clearly document the purchase.
Approval:

 All requests for Petty Cash need to be approved by an authorized signor, as per the Signature Authorization Policy or, for Research Accounts, as per the Research Finance Petty Cash Policy.

An employee cannot approve his own Petty Cash transactions.
Identification:

 An employee who requests reimbursement through Petty Cash must present a valid employee identification badge to the cashier.

The cashier will check the identification badge and note the security number from the badge on the Petty Cash Voucher.

Failure to comply with the Petty Cash Policy may result in disciplinary actions up to and including termination of employment.